Invoice Statuses

Invoice statuses help you track what needs attention and what is sorted. Each status tells you exactly where an invoice stands.

Status Types

Draft

Created but not sent yet. Can be edited or deleted.

What it means: Invoice is being prepared but has not been sent to the client.

What you can do: Edit, delete, or issue the invoice.

Important: Draft invoices do not count toward your revenue totals or appear in financial reports.

Issued

Finalized with permanent invoice number. Can still be edited. Payment pending.

What it means: Invoice has been finalized with a permanent number and is awaiting payment.

What you can do: Edit invoice details, download PDF, send via email, mark as paid when client pays.

Important: Issued invoices can be edited. Only paid and voided invoices cannot be edited.

Paid

Payment received. Mark manually when client pays. Counts toward revenue.

What it means: Client has paid the invoice in full.

What you can do: Download PDF, revert to issued status if needed.

Important: Mark invoices as paid manually when payment arrives. Paid invoices count toward your total revenue.

Overdue

Due date passed, not paid. Flagged automatically. Time to send reminder.

What it means: Invoice is past its due date and has not been paid yet.

What you can do: Send a polite payment reminder, contact the client, or mark as paid if payment arrived.

Important: Qazua automatically flags invoices as overdue when the due date passes. Keep an eye on these to maintain healthy cash flow.

Voided

Cancelled/invalid. Kept for records. Does not count toward totals.

What it means: Invoice has been cancelled but is kept in your records for audit purposes.

What you can do: View invoice details, but you cannot edit or send it.

Important: Voided invoices do not count toward revenue or outstanding payments. They are kept for tax compliance.

Partially Paid

Some payment received. Track remaining balance.

What it means: Client has paid part of the invoice amount, but some is still outstanding.

What you can do: Track remaining balance, send reminder for outstanding amount, mark as fully paid when complete.

Important: Useful for large invoices paid in installments or when clients make partial payments.

How Statuses Change

Automatic Status Changes

Some statuses change automatically:

Draft → Issued: When you send the invoice to a client
Issued → Overdue: When the due date passes and invoice is not paid

Manual Status Changes

You control these status changes:

Issued → Paid: Mark as paid when client payment arrives
Issued → Partially Paid: Record partial payment received
Any → Voided: Void an invoice if it needs to be cancelled

Using Statuses to Manage Your Business

Dashboard View

Your dashboard shows key metrics based on invoice statuses:

Total Invoices: Count of issued and paid invoices, with breakdown of paid vs unpaid
Total Revenue: Sum of all issued and paid invoice amounts (excludes drafts and voided invoices)
Revenue Over Time: Visual chart showing revenue trends for your selected date range

Pro Tip

Keep track of your invoice statuses to maintain healthy cash flow. Issue invoices promptly, follow up on overdue payments, and mark invoices as paid when payment arrives to keep accurate revenue records.